Administrative Business Partner

🏢 Asana · 📍 Vancouver, BC · 💼 hybrid

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Position Summary & Responsibilities

The Administrative Business Partner (ABP) provides strategic, high-impact executive support to executives at Asana. This role operates as a trusted partner and is embedded within a collaborative ABP team that shares resources, best practices, and cross-functional coverage. The ABP is expected to build deep business acumen, operate with exceptional discretion, and drive operational excellence across a fast-moving, global organization.

This role is based in our Vancouver office with an office-centric hybrid schedule. The standard in-office days are Monday, Tuesday, and Thursday. Most Asanas have the option to work from home on Wednesdays. Working from home on Fridays depends on the type of work you do and the teams with which you partner. If you're interviewing for this role, your recruiter will share more about the in-office requirements.

What You’ll Achieve

Executive & Calendar Management

Own end-to-end calendar management with strong attention to accuracy, context-switching, and energy management
Anticipate the executive's needs before they arise, staying ahead of shifting priorities and schedule dependencies rather than reacting to them
Partner closely with EBPs and ABPs to rapidly drive calendar alignment across the leadership team
Manage complex domestic and international travel arrangements, including customer-facing itineraries, office visit planning, meeting goals, AMAs, and team events

Meeting & Communications Support

Drive efficient meeting logistics including agendas, pre-reads, and follow-up actions
Prepare the executive for key meetings through briefing materials and relevant context
Draft and route communications on behalf of executives, including internal announcements, team messages, and channel communications
Serve as a communication proxy where appropriate, maintaining professionalism and discretion
Act as a hub of knowledge for the team — fielding questions, routing requests to the right owners, and finding answers even when they aren't immediately obvious

Event Planning & Ownership

Own end-to-end planning and execution of team events including all-hands, off-sites, end-of-quarter celebrations, and product launch celebrations
Coordinate cross-functionally to manage logistics, timelines, and stakehold

🎯 Candidate Preparation Guide For Asana Applicants

Key Role Competencies & Evaluation Highlights

Key Role Focus:

Deep assessment of clarity of purpose, mindfulness in execution, and the ability to scale organizational operational health.

📋 Preparation Priorities (Key Areas to Clarify):

1. Glorifying hustle culture and burnout as a substitute for smart, structured planning
2. Exhibiting poor cross-functional listening or dominating interview conversations
3. Failing to tie personal KPIs directly to overarching company mission metrics

✨ Recommended Role Alignment Hook:

I eliminate the invisible tax of 'work about work' so teams can channel their absolute best energy into high-impact execution.

🔒 Free Candidate Preparation Access

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