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Executive Assistant & Office Manager

🏢 Eyebot · 📍 Boston · 💼 onsite · ⏰ FullTime
⚡ Direct Talent Broker Referral
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Position Summary & Responsibilities

Reports to: Director of Operations

Supports: Executive team

Location: On-site at HQ in Charlestown (Boston), MA

Travel: Minimal — occasional support at company events or offsites as needed

About Eyebot

Eyebot is an outcome-focused technology company on a mission to make vision care accessible to everyone, equally. Headquartered in Boston’s Charlestown neighborhood and backed by top investors and the National Science Foundation, our vision test kiosk is reshaping how vision care is delivered.

If you are passionate about solving big problems and building the future of vision care, we would love to hear from you.

About the Role

We're looking for an Executive Assistant & Office Manager to keep our leadership team organized and our office running smoothly. This role is the go-to person for making sure our C-Suite is where they need to be, prepared for what's next, and not losing time to logistics, while also making the office a place where the team can focus and do their best work.

You'll own executive calendars and travel, run the day-to-day of our office, and be the person the team turns to when something needs to get handled. As you get your footing, there's plenty of room to take on special projects across the business based on your interests and where the company needs help.

What You'll Own

Executive Support

  • Manage complex, fast-changing calendars for the C-Suite, including internal meetings, partner and investor meetings, and recurring cadences

  • Book and manage domestic and international travel — flights, hotels, ground transportation, and itineraries — and handle changes or disruptions as they come up

  • Prepare executives for their day: confirm meetings and flag conflicts early

  • Coordinate scheduling across the broader executive team for leadership meetings and cross-functional syncs

  • Process expense reports for the executives

🎯 Candidate Preparation Guide For Eyebot Applicants

Key Role Competencies & Evaluation Highlights

Key Role Focus:

Evaluators strictly assess your ability to merge hardwaresoftware integration with computer vision under strict real-time constraints and rapid hardware iteration cycles.

📋 Preparation Priorities (Key Areas to Clarify):
  • 1. Treating hardware like pure software by ignoring thermal, power, or optical limitations.
  • 2. Displaying slow execution speed or excessive caution when dealing with ambiguous prototypes.
  • 3. Lack of hands-on experience debugging physical computer vision or sensor pipelines.
✨ Recommended Role Alignment Hook:

I build robust edge-AI systems that bridge the gap between messy physical hardware and high-performance computer vision.

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