Office Manager

About the role

We're opening a new self-managed Houston office for Gridmatic and need someone to own it end to end. This is a hands-on role for a person who likes being the reason an office runs well — the go-to for everything from a broken badge reader to a new hire's first day. You'll own our new office’s day-to-day operations for a growing team of 20 employees. Because this is our own space rather than a serviced/co-working office, you'll directly manage the vendors and systems that keep it running and set the standard going forward. You'll wear a variety of hats: mainly office manager (facilities, vendors, the physical space) with some support as an HR coordinator (onboarding, people operations, culture). You're the first friendly face people see and the person who quietly makes the office work.

Rough split of where your time goes (it flexes with what the office needs):

• 60% — Office & facilities: the day-to-day running of the space, plus sourcing and managing vendors and the office budget.
• 30% — HR coordination: onboarding, HR admin, and recruiting logistics.
• 10% — Employee experience: events, celebrations, and the in-office experience.

What you'll do

Office & facilities operations

• Own the day-to-day running of the Houston office: reception, mail and couriers, supplies, kitchen, and the general "is everything working" of the space.
• Manage building access, badges, and security systems; be the point of contact with building management.
• Keep the office safe and compliant: fire safety, first aid, emergency procedures, and health & safety basics.
• Triage and resolve facilities issues quickly, escalating the big ones and handling the rest yourself.
• Partner closely with the Facilities team in our Cupertino, CA office to align on processes and keep a high, consistent standard across both offices.

Vendors & budget

• Manage the vendors that keep a self-managed office running: cleaning, utilities, waste, catering/snacks, plants, HVAC and maintenance.
• Source, negotiate, and hold vendors accountable to their contracts and service levels.
• Own the office budget: track spend, flag variances, and find sensible ways to save.

People operations & HR coordination

• 1. Treating power markets like standard SaaS software with zero regard for physical asset constraints.
• 2. Overcomplicating basic system architectures without focusing on execution speed.
• 3. Lack of domain curiosity regarding renewable energy integration or battery storage.

I build resilient machine learning and optimization systems that turn volatile energy markets into predictable, high-margin assets.