Assistant Project Manager

🏢 Iconcareers · 📍 Austin, Texas, United States · 💼 onsite

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Position Summary & Responsibilities

ICON is seeking a Assistant Project Manager to support our Design-Build team. The Assistant Project Manager will play a key role in ensuring seamless coordination between design and construction activities, serving as the primary liaison between ICON’s design, engineering, and field operations teams during construction. This role requires exceptional attention to detail, strong technical and communication skills, and the ability to manage information flow with speed, precision, and accountability. As a core member of the Project Management Office (PMO), the Assistant Project Manager supports the Project Executive and Project Manager in all aspects of project execution, including design coordination, submittals, RFIs, document control, schedule tracking, and change management. This is an opportunity to help shape the next generation of construction delivery using ICON’s 3D-printed building technology.

RESPONSIBILITIES

Act as the primary conduit between design and construction teams to ensure technical information, design intent, and construction priorities are aligned and clearly communicated.
Manage the timely flow of RFIs, submittals, and design clarifications between architects, engineers, and field teams.
Coordinate with ICON’s Design, Structural, MEP, and Print Operations teams to ensure design details are constructible, accurate, and compatible with ICON’s 3D-printed systems.
Track design revisions and ensure updated documents are distributed to the appropriate stakeholders.
Maintain complete and organized project documentation including drawings, specifications, RFIs, submittals, meeting minutes, and change orders.
Support project budgeting and cost tracking by assisting with procurement logs, trade buyout tracking, and invoice reconciliation.
Prepare and update project reports, drawing logs, and other management tools in accordance with ICON’s PMO standards.
Ensure all field and design documentation is processed and stored in ICON’s designated project management systems (Procore, Smartsheets, etc.).
Support the development and maintenance of project schedules, coordinating design deliverables with construction milestones.
Assist field teams with interpreting drawings, verifying dimensions, and ensuring that work aligns with design intent.
Participate in site walks and quality reviews to confirm that design

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