Administrative Assistant

Administrative Assistant (English/Spanish) 

Ciudad Empresarial, Huechuraba, Región Metropolitana

Onsite

We are seeking a highly organised and experienced Bilingual (English/Spanish) Administrative Assistant to ensure the smooth and efficient operation of our office. Reporting to the ASG Manager LATAM, this role will primarily oversee front-of-house responsibilities, ensure effective housekeeping, and provide administrative support as needed.

Key Responsibilities 
• Provide a high level of administrative support to departments which will be assigned by the ASG Manager. 
• Manage and update calendars, scheduling meetings, and coordinate conference calls and video conferences. 
• Prepare, format, translate, and finalise documents or presentations as required. 
• Coordinate travel arrangements for staff, including domestic and international bookings (hotels, flights, taxis). 
• Monitor and maintain the inventory of office supplies and postage, preparing restock requests for approval as required. 
• Provide coverage to the main reception position when needed, acting as the first point of contact for visitors, delivering a professional and welcoming experience. 
• Undertake ad hoc projects as required. 

Qualifications 
• Bilingual proficiency in English and Spanish is essential. 
• Proven ability to prioritise tasks and meet deadlines in a fast-paced environment. 
• High attention to detail and strong organisational skills. 
• Excellent interpersonal skills and the ability to work collaboratively in a team setting. 
• Self-motivated with a proactive and resourceful attitude. 
• A minimum of 3–5 years' experience in a similar role. 
• Professional telephone etiquette and strong verbal communication skills. 

AI Competencies

• Basic working knowledge of Microsoft Copilot and/or other AI-powered productivity tools.

Education and Skills 
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint). 
• Desirable: an academic or training background in interpreting, translation, 
administration, public relations, or related fields. 

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