Experiential Coordinator - London

NVE is a brand experience and production agency dedicated to building ideas rooted in culture and guided by the principle that ‘The Right Moment Will Transform Someone Forever.’ NVE’s team of creatives, strategists and producers develop insight-driven ideas rooted in culture to convert consumer attention into commitment, action, and brand loyalty.

Summary of Position:

NVE Experience Agency is seeking a highly skilled and dedicated Experiential Coordinator to join our production team. In this role, you will play a vital role in maintaining client objectives throughout the event development process and execution. Additionally, you will handle task management and administrative duties for your team. We are looking for a professional, proactive, and organized individual who can work both independently and collaboratively. With exceptional organizational and communication skills, you excel in scheduling and take ownership of tasks, holding yourself accountable until completion. As a dynamic personality with strong team-building skills, you are eager to make a significant impact in our fast-paced, and diverse agency environment.

Job Responsibilities:

• Project Delivery
  • Update status reports and schedules and maintain lists of action items to ensure smooth and timely delivery of programs and associated deliverables
  • Assist in the creation of event decks and recaps
  • Manage documentation of meeting notes from internal and external meetings and pull together action items for stakeholders to act upon
  • Coordinate communications between team members
  • Organize brainstorms and debriefs – including but not limited to scheduling, tracking attendees and meeting set-up
  • Collaborate with cross functional teams and agency partners in managing effective communications between project team members
  • Manage specific elements of a project including but not limited to
    • Freelancer onboarding, invoice handling, PO raising and ensuring payments are tracked and paid on time
    • Vendor communications, negotiations and ensuring payments are being made on time
    • Assisting with compiling burn reports
• Event Support
  • Support boo

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