Administrative & Office Assistant
Position Summary & Responsibilities
We are seeking a highly organized and proactive Administrative & Office Assistant to join our team. The ideal candidate will have experience in a tech start-up environment and will be instrumental in keeping our office running smoothly while supporting recruiting coordination and executive scheduling. This is a dynamic, jack-of-all-trades role perfect for someone who loves variety, takes initiative, and thrives in a fast-paced environment.
This role is onsite in NYC, in our SoHo office.
What you will bring on day one
- 3+ years of experience in an office administration or Executive Assistant role at in a tech start-up environment
- 1+ years of experience in areas of office operations such as vendor management. liaising with property managers, ordering supplies, etc.
- Experience with G-Suite, Google Calendar, Claude, Slack and various AI tools
- Strong organizational and time management skills with exceptional attention to detail.
- Excellent written and verbal communication skills; professional and personable with all levels of staff and candidates.
- Proactive problem-solver who anticipates needs and acts before being asked.
- Comfortable managing multiple priorities simultaneously in a fast-moving environment.
- No-task-too-small attitude with a collaborative, team-first mindset.
- Familiarity with ATS platforms (e.g., Greenhouse) is a plus.
What you’ll do
- Own day-to-day office operations, including ordering and restocking supplies, snacks, and beverages.
- Work to enhance the new hire onboarding experience (sending out swag, prepping desks, building onboarding plans)
- Work closely with various departments on designing, coordinating and executing our office move, slated for early 2027
- Assist executives with calendar management, travel arrangements and meeting coordination.
- Communicate professionally with candidates, executives and clients on scheduling and other administrative tasks.
- Maintain organized interview and meeting schedules and ensure all logistics are confirmed in advance.
- Support the People Team with ATS (Greenhouse) administration and data hygiene.
- Coordinate logistics for internal and external meetings, including room bookings and agendas.
- Handle ad hoc projects and administrative tasks with discretio
Key Role Competencies & Evaluation Highlights
Assesses rapid product execution, modern AI/ML stack fluency, and the ability to simplify complex financial tech for advisors.
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