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Executive Assistant to the CEO

🏢 Zania · 📍 Palo Alto, CA · 💼 onsite · ⏰ FullTime
⚡ Direct Talent Broker Referral
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Position Summary & Responsibilities

Executive Assistant to the CEO

Role Overview

As the Executive Assistant to the CEO, you are the ultimate force multiplier for our Chief Executive Officer. In a hyper-growth Series A environment, the CEO’s time is our most critical asset. We are not looking for a traditional administrator; we are looking for a highly strategic, AI-native partner who thrives at a 24/7 pace and possesses an aggressive growth mindset. You will act as a gatekeeper, business operations engine, and personal life manager, seamlessly turning stray thoughts into prioritized, trackable actions. Your mandate is to build deep context into the CEO's work and life, anticipating roadblocks and solving them with extreme velocity so the CEO can focus purely on leading and scaling Zania.

What you'll do

  • Multiply Output with AI: Be unapologetically AI-native. Utilize tools like ChatGPT, Claude, and Perplexity daily to 10x your output—whether drafting communications, researching specialists, synthesizing meeting transcripts, or building operational workflows.

  • Drive Business Operations: Step far beyond calendar management. Build and maintain standard operating procedures (SOPs), track CRM pipelines, source and negotiate with vendors, assist with light finance/invoicing, and support hiring by screening candidates and coordinating onboarding.

  • Ruthless Time & Inbox Management: Own the CEO’s calendar and inbox end-to-end. Triage incoming requests, draft high-quality, AI-enhanced responses in the CEO's voice, track action items from daily stand-ups, and relentlessly drive tasks to closure without requiring an additional layer of project management.

  • Manage Personal Wellness & Health: Protect the CEO's physical and mental stamina. Oversee biometric and health data tracking, coordinate meal planning and fitness schedules, manage medical appointments and insurance claims, and curate sleep, recovery, and wellness resources.

🎯 Candidate Preparation Guide For Zania Applicants

Key Role Competencies & Evaluation Highlights

Key Role Focus:

Assessing deep AI/ML product intuition, engineering rigor, and the ability to scale complex LLM workflows securely.

📋 Preparation Priorities (Key Areas to Clarify):
  • 1. Treating AI models as infallible black boxes without understanding failure modes
  • 2. Focusing purely on theoretical machine learning research rather than applied product value
  • 3. Inability to explain complex technical trade-offs in simple terms to stakeholders
✨ Recommended Role Alignment Hook:

I build production-grade AI systems that turn cutting-edge LLM capabilities into reliable enterprise workflows.

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